Accounting Operations Specialist

Los Angeles, CA

Full Time

Finance and Accounting

Mid Level

Our Mission:

At Happiest Baby, we're on a mission to help parents raise healthy, happy children and save lives. We're the creators of SNOO, the world’s first smart sleeper and the safest baby bed ever made, proven to add 1-2 hours of sleep per night. With a legacy of developing landmark products, content, and services, our work is recognized and exhibited in some of the world's top art museums, including the SF MOMA and the London Design Museum. Under the leadership of our CEO, Dr. Harvey Karp, a renowned pediatrician, and author of the best-seller, “Happiest Baby on the Block," we're a mission-driven company looking to expand our team with passionate, dedicated individuals.

Your Role:

As an Accounting Operations Specialist, you will play a critical role in ensuring the accuracy and timeliness of our financial operations. This position collaborates closely with various departments and reports to the Manager of Accounting Operations. You will handle a wide range of transactional and reconciliation tasks with the opportunity to grow and take on more responsibilities as you demonstrate your capabilities.

Duties and Responsibilities:

Accounts Payable: Manage the full cycle of accounts payable activities including invoice processing, maintaining vendor relationships, and ensuring timely payments. Conduct thorough reviews of expense reports for accuracy and compliance with company policies.
Accounts Receivable: Take charge of invoicing, ensuring that all customer payments are applied correctly to open invoices. Address any discrepancies and manage collections diligently to maintain a healthy cash flow.
Payroll Administration: Oversee payroll processing, ensuring all transactions are accurate and in compliance with federal and state regulations. Maintain payroll records and assist in audits by providing necessary documentation.
Financial Reconciliation and Reporting: Perform monthly bank reconciliations and synchronize QuickBooks with our bank and credit card accounts. Assist in preparing financial reports and analyses that support decision-making.
Project Support: Participate in accounting operations projects, including the implementation of new processes and systems that enhance efficiency and accuracy.

Required Skills/Abilities:

Exceptional analytical and problem-solving skills.
Strong organizational skills with a proven ability to handle multiple tasks and meet deadlines.
Excellent communication and interpersonal skills, capable of working effectively with cross-functional teams.
Proficient in QuickBooks, Microsoft Office Suite, especially Excel, and able to adapt to new software.
A fast learner who is not afraid to seek out new knowledge and tackle challenges head-on.
Detail-oriented with a focus on accuracy and quality in all tasks.

Education and Experience:

Bachelor's degree in accounting, finance, or a related field.
Experience in accounts payable, accounts receivable, and payroll is highly preferred.
Fresh graduates with strong academic records and relevant internships or part-time experience are encouraged to apply.

Perks:

Competitive health, dental, and eyecare plans.
401(k) plan.
Generous vacation policy.
A friendly office and a dynamic work environment.
Being part of a team that's making a meaningful difference in the lives of parents and babies.

Annual Salary Range: $65,000 to $80,000

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Describe the process you would use to reconcile monthly bank statements with the company's records. What specific steps and details do you look for during this reconciliation?*

How do you handle corrections in accounts payable if you discover a duplicated invoice has been paid? What steps do you take from identification to resolution?*

In managing accounts receivable, how would you approach a situation where payments are consistently late from a regular client? What actions would you take to manage this issue?*

Explain how you would verify and handle discrepancies when processing payroll. What checks and balances do you implement?*

Can you walk me through the steps you would take to implement a new financial software tool or system within our department? What considerations would you keep in mind?*

When tasked with financial reporting, how do you ensure your reports are accurate and timely? What tools or practices do you find most effective?*

Given the fluctuating nature of financial data, how would you maintain the accuracy and reliability of data in real-time reporting scenarios?*

Describe a project where you had to use your analytical skills to solve a problem. What was the issue, your solution, and the outcome?*

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Accounting Operations Specialist

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